Commercial model · VAVerifyCare.com
Two instruments, deliberately separated: an enterprise license the VA buys once for the VAVC platform and the event contract, and an annual subscription each participating facility buys for operations and support. Facilities can start alone; the enterprise license makes it standard.
$18,000
per site, per year
Up to 400 travel claims / month
Most common
$42,000
per site, per year
Up to 2,500 travel claims / month
Volume quote
per network, per year
Unlimited sites and claim volume
Implementation is a one-time $9,500 per site and covers facility and rate configuration, subscriber-office setup, staff training, and a 30-day parallel run against the existing paper process. Subscriptions are billed annually in advance; a 90-day paid pilot at a single site converts at no additional setup cost.
| Grant | Enterprise-wide, non-exclusive, government-purpose rights to run the attendance event platform across all VHA facilities for the license term. |
|---|---|
| Term | Base year plus four option years, priced with a fixed annual escalation so budget submissions stay predictable. |
| Deliverables | Hosted platform, integration spec and event contract, configuration of subscriber offices, staff training materials, and audit reporting. |
| Data rights | The VA owns all attendance, claim and audit data. Only the non-clinical attendance flag and travel amounts cross the integration boundary — never diagnosis or notes. |
| Exit | Full data export on request in an open format, plus a documented event contract so the VA can re-point the feed to another system without vendor cooperation. |
| Pricing basis | Enterprise license covers the platform and integration; facility subscriptions cover operations, support and per-site configuration. |
The Veterans Health Administration operates 1,380 health care facilities, and every one of them files beneficiary travel. That footprint — plus territory and overseas locations — is what the enterprise license is scoped to cover.
Includes Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the VA outpatient clinic in Manila. Subscriptions are sized per facility type, so outpatient sites and Vet Centers enter at Community clinic pricing.
Every figure below comes from public records — GAO reports, VA budget submissions, and published contract awards. They are included so a contracting officer can sanity-check VAVC pricing against work the VA already buys, and so a facility can see the size of the problem it is being asked to fix.
| Comparable program | Public value | Why it is relevant |
|---|---|---|
| My HealtheVet / VA.gov web and mobile development | ~$26.8M ceiling | Awarded on the SPRUCE vehicle as a service-disabled veteran-owned set-aside — the same lane VAVC would compete in. |
| Beneficiary Travel program payments | ~$1B+ per year | GAO has reported beneficiary travel spending above $1B annually, with manual processing cited as a driver of error and delay. |
| VA Electronic Health Record Modernization | Multi-billion, decade-long | Shows the cost of replacing clinical systems. VAVC deliberately does not — it reads one non-clinical attendance flag. |
| Typical VHA facility-level SaaS subscription | $15K–$60K per site, per year | VAVC facility tiers sit inside this band, so no price justification memo is needed to start a pilot. |
Values are drawn from published award notices and GAO/VA reports and are cited for comparison only. VAVC is not affiliated with, or endorsed by, the Department of Veterans Affairs. Confirm current figures against the award record before quoting them in a proposal.
Beneficiary travel is a high-volume, low-complexity payment process handled largely by hand. The savings case does not require the VA to spend less on veterans — it requires spending less per claim processed.
Reported program scale. A single-digit reduction in administrative cost per claim is a large absolute number.
Every site repeats the same clerical loop today: voucher, scan, route, verify, re-key.
Check-in is the validation event. No second submission, no drive-back proof, no phone call to reconcile.
The savings a specific facility can claim depend on its own claim volume and staff minutes per claim. That is what the ROI calculator is for — it uses the facility's numbers rather than a national average, so the result survives scrutiny.
Model it with your facility's numbersFastest path once the offering is on schedule; contracting officers already know the terms.
Preferred for VHA IT delivery work; usually reached through a prime with an existing task order.
If awarded a Phase I/II, Phase III allows sole-source award of the production system without further competition.
Under the simplified acquisition threshold, a single medical center can start a paid pilot without a national contract.
Expect a security authorization (ATO) review and a privacy threshold analysis before production use. The narrow data boundary — one non-clinical attendance flag plus travel amounts, no clinical content — is what keeps that review short.
Bring one facility's claim volume and staff minutes to the VAVC ROI calculator and print the one-page result. In most medical centers the subscription is repaid several times over by labor alone.
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