VAVerifyCareVAVC

Business case · VAVerifyCare.com

What one facility recovers in a year with VAVC

Every figure below is your own number multiplied out — nothing is hidden. The model assumes 15% of today's handling time remains after automation for exceptions, audits, and phone corrections, so the savings shown are deliberately conservative.

Your numbers

Beneficiary travel claims filed at this facility

min

Form hand-out, collection, re-keying

min

Verification, mileage lookup, entry, approval

min

Records, scanning, routing, follow-up calls

$

Salary plus benefits and overhead

%

Missing signature, wrong mileage, lost form

min

Chasing the correction across offices

$

Paper, postage, imaging

days

Check-in to funds in the veteran's account

$

Used to compute net savings and payback

Annual labor hours recovered

6,781 hrs

3.8 full-time equivalents

Annual gross savings

$350,272.00

$325,486.00 labor · $24,786.00 materials

Net of subscription

$308,272.00

734% return · payback in 1.4 months

Days to reimbursement

21 → same day

20 days of veteran wait removed per claim

Per-claim measureTodayWith VAVC
Staff handling time22.2 min3.3 min
Fully loaded cost to process$19.08$4.81
Offices that touch the claim4–61 (check-in only)
Forms re-keyed20
Time to payment21 daysSame day

How the math works

  • Annual claims = 1,800 × 12 = 21,600.
  • Handling minutes today = 6 front desk + 11 Travel Pay + 3 other offices + rework (12% × 18 min) = 22.2 min.
  • Hours recovered = 21,600 claims × 18.8 min saved ÷ 60 = 6,781 hrs.
  • Dollars = 6,781 hrs × $48.00 loaded rate, plus $1.35 print/mail/scan avoided on 85% of claims.
  • Not monetized here: reduced improper-payment risk, fewer congressional inquiries and complaints, and veteran access gained when travel cost is no longer a reason to miss an appointment.

Scale to the VA network

The Veterans Health Administration operates 1,380 health care facilities — 170 VA medical centers and 1,193 outpatient sites of care, plus more than 300 Vet Centers and locations in Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa and Manila. Outpatient sites carry far lower claim volume than a medical center, so the model below scales your facility's result by a volume weight instead of multiplying straight across.

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